It’s no secret that technology has changed drastically over the past few decades and industries have had to modernize quickly to meet the rising consumer expectations. A disorganized IT department will lead to an inefficient use of business resources, repetitive tasks, and missed assignments. With this problem in mind, there are a few ways that companies can organize effective IT departments to ensure that their resources are used effectively.
What Does it Mean for an IT Department to be Organized?
While most people think about organization as a clean office and a clear filing system, this means something different when you organize your technology in the IT space:
Tracking Assets: It's easier to track concrete assets but more challenging when IT assets can include concrete hardware and virtual software. It's vital that companies take the time to implement a clear tracking system for every IT asset that follows these items from the moment of purchase to the end of the decommissioning process. This will keep companies from buying duplicate items and ensure that there aren’t any gaps in their IT department.
Business Policies: Companies need to incorporate practices that follow the entire lifecycle of the management of IT inventory. This starts with the tallying of current IT assets and carries forward through the purchasing of new equipment to either update outdated IT equipment or to replace broken machinery.
Why Organize an IT Department?
This may sound like a challenge; however, there are several reasons why company leadership should take the time to organize your technology:
Regulatory Purposes: There are certain compliance requirements in every industry and making sure that the business remains in compliance is a vital part of remaining competitive in the industry. For example, healthcare systems need to ensure that their systems remain in compliance with the regulations surrounding patient privacy. If they aren’t in compliance, they could be sanctioned by the Joint Commission, leading to a drop in reimbursement rates or a loss of funding.
Cost Analysis: Organizing the IT department will help get businesses on the same page for budgetary purposes. As machines become more advanced, they are only going to become more expensive. Organizing the IT department will allow businesses to track overhead costs, project expenditures for maintenance, predict when machines will need to be replaced, and predict the cost of replacing these machines. Businesses that enjoy operating in the black instead of the red will appreciate having an organized IT department.
How Do I Organize My IT Department?
Now that people see the benefit of organizing an IT department, they may be asking how they get this done. There are several questions that businesses should ask themselves:
What Assets Do I Have: Business leaders need to go through their inventory and figure out what assets they have on hand. This is the first step in organizing the department.
Where Are They: Part of being organized is knowing where the assets are. This will help businesses account for them in their budget and make sure they don’t have any gaps.
Who is Using Them: Make sure that the department’s assets are being used effectively. With how expensive they are, they should be used wisely.
How Old are They: People need to make sure their technology is functioning well. This means tracking their age, their performance, and projecting when they will need replacement.
What’s the Process: The process involves allocating resources, replacing outdated or broken equipment, and recovering assets from terminated employees. This kind of effective organization is the key to efficient use of an IT department.